All Participants T&C’s

These rules apply to the Walk of Life 2020, and by registering either as an individual or as part of a team, you agree to comply with them and confirm that you satisfy the age requirements set out below. If you have any questions, the event organiser will be happy to help. Please contact Laura Pearce on 01225 821535 / laurapearce1@nhs.net.

The Event

  1. The Walk of Life is a fundraising event, organised by The Forever Friends Appeal – the charity for the Royal United Hospitals (RUH) Bath.
  2. The Walk of Life is being organised for Saturday 16th May 2020.
  3. The Forever Friends Appeal reserves the right to make necessary changes or cancel this event at any time, in light of unforeseen circumstances. In the unlikely event that this occurs, all participants will be notified.
  4. Only registered participants are eligible to take part in the event and receive the benefits (refreshments, medals etc.) associated with the Walk of Life.
  5. The Walk of Life is not a race. It is set-up for the speed of walkers and is not equipped for running participants.
  6. Participants understand that the mileage for the marathon, morning and afternoon walks is approximate and may vary when using your own distance tracker/app/watch on the day.
  7. Participants must understand that the marathon, morning and afternoon walks are strenuous, physical events and if unsure of their suitability to enter, they are advised to seek medical advice before taking part.
  8. Participants must train properly in the lead up to the event, ensuring they are of a good fitness level and able to walk at the average speed of 3.5 miles per hour.
  9. Any pre-existing medical conditions that may affect the participant (eg epilepsy, asthma), must be reported to the organisers prior to the day of the walk. This can be done at point of registration.
  10. The Forever Friends Appeal advise participants who are taking any form of medication prior to the walk to seek advice from a medical practitioner to be sure that their health will not be affected by this physical activity.
  11. Participants must notify walk organisers of any condition which makes them unfit to participate during the event, so that assistance can be requested from qualified persons.
  12. First Aid cover is provided through St John Ambulance for the duration of the event until 7.30pm. Following this time all participants agree and understand that the said First Aid cover will cease to be provided and will therefore either be required to end the event, or continue at their own risk (all participants have agreed to point 5, which means the allocated time cover is provided is sufficient).
  13. The Forever Friends Appeal has taken all reasonable precautions to ensure all participants safety on the walk.
  14. Any participant who is unable to take part in the event should notify The Forever Friends Appeal as soon as possible.
  15. Each participant is responsible for his/her own conduct and must not undertake any action that may cause danger or risk of any type to him / herself or any of the other walkers.
  16. Participants mustremain vigilant, have utmost respect for other canal path users and follow the directions of Appeal staff and event marshals at all times.
  17. Well-behaved dogs are permitted at the event however must be kept on a lead at all times.
  18. Participants agree that photos and films taken by designated event photographers/videographers during the event might be used to publicise the work of the charity.
  19. If you, the participants posts media (e.g. photos and videos) on The Forever Friends Appeal’s social media platforms, you automatically give The Forever Friends Appeal permission to use and reproduce that content to publicise the work of the charity at any point in the future.
  20. All participants enter the Walk of Life at their own risk. In no event shall The Forever Friends Appeal be liable for any injuries, loss or damages whatsoever, including indirect, punitive, special, incidental or consequential losses connected with any aspect of the Walk of Life.
  21. By signing the entry form or registering online, participants agree to abide by all terms and conditions of the Walk of Life.

Registration & Fundraising

  1. There is a £25.00 entry fee for all participants (£20.00 for early bird places, which close on 31st October 2019).
  2. The entry fee is non-refundable and non-transferable.
  3. All participants must complete online entry, or complete and sign a paper entry form to register. Only registered participants are eligible to take part in the event and receive the benefits (refreshments, medals etc.) associated on the day.
  4. Places are limited and may sell out in advance, otherwise entry will close on Wednesday 13th May 2020 at 12midday.
  5. Upon completion of registration, a fundraising pack and sponsorship forms will be sent as soon as possible, unless otherwise advised.
  6. The suggested minimum sponsorship is £100. Participants must endeavour to raise this to the best of their ability.
  7. Sponsorship must be raised for The Forever Friends Appeal’s charitable purposes i.e. any ward or department at the Royal United Hospitals, or a major campaign – RUH Cancer Care, RNHRD & Therapies etc.
  8. Participants must raise funds for The Forever Friends Appeal – entry is not permitted to support another charity.
  9. Any money raised from the event must be paid to The Forever Friends Appeal as soon as possible and will be used for charitable purposes. Money pledged via online fundraising pages is collected and paid to the charity automatically. If you do not pass on all of the money that you raise, you may be committing a criminal offence. A failure to submit any money raised from any previous participation in events benefitting The Forever Friends Appeal, or a failure to notify us if you are unable to attend a previous event, may result in your entry being refused or cancelled.
  10. The Forever Friends Appeal reserves the right to refuse any walkers participation in the event at any time, if they breach the Terms & Conditions set out.

Team entry

  1. Team entry is available to groups of 4 or more participants. There is no maximum.
  2. Teams are open to friends or family, colleagues and/or other group. You must specify your ‘team type’ at point of registration.
  3. Team entry is available for all three distances (marathon, morning and afternoon).
  4. Participants who are part of one team, can choose to enter different distances – although we encourage teams to walk together!
  5. Each team member/participant must pledge to raise £100, as per the terms and conditions of entry.
  6. Team members/participants do not have to register together at the same time or in the same transaction.
  7. To be acknowledged as part of the same team, all participants must enter the same Team Name at point of registration.
  8. If you are registering someone on their behalf, you must provide all of their details (including address, contact details and medical information). By registering them, you also confirm that you have obtained their consent and that they agree to these terms & conditions.

Age Restrictions

  1. The Marathon 26.2 mile walk and Morning 16 mile walk is restricted to participants aged 13 and over. In exceptional circumstances, and where permission and relevant evidence is provided by a parent/guardian, The Forever Friends Appeal may grant entry to those under this age. Please contact the event organiser Laura Pearce (laurapearce1@nhs.net / 01225 821535) to discuss prior to registering.
  2. The Afternoon 10 mile walk is restricted to participants aged 10 and over. In exceptional circumstances, and where permission and relevant evidence is provided by a parent/guardian, The Forever Friends Appeal may grant entry to those under this age. Please contact the event organiser Laura Pearce (laurapearce1@nhs.net / 01225 821535) to discuss prior to registering.
  3. For schools or youth groups, there must be a minimum of 1 adult to 5 children. Their parent/guardian must agree to the Terms & Conditions (set out below) before they will be allowed on the walk
  4. Any participant under the age of 18 must be accompanied by a responsible adult (age 18+) at all times.
  5. The participant under the age of 18 and the guardian must both enter as separate registrations, for the same distance.
  6. By completing registration, the parent/guardian of the child agrees to the Walk of Life Parent/Guardian Terms & Conditions details below.

Parent / Guardian Terms & Conditions

I agree for my son/daughter to take part in the 2020 Walk of Life and confirm that they will be accompanied by a responsible adult (age 18+) for the duration of their participation in the event.

I undertake not to hold The Forever Friends Appeal responsible for compensation in respect of loss or damage to personal property, which my son/daughter sustains during the activities.

I understand the importance of advising The Forever Friends Appeal of any medical conditions or special needs which may require particular attention, in order to enable my son/daughter’s full and safe participation in the event.

I understand not to permit my son/daughter to attend the walk if they are not in good health on the day of the walk and I will inform the walk organisers of their inability to attend.

If at any point of the walk, he/she requires urgent medical treatment and provided that I cannot be contacted personally, I give my permission to the medical authorities to administer such emergency treatment, including anaesthetic, as they consider necessary in the circumstances.

Walk of Life Team Awards & Team Challenge

  1. TBC

Use of personal data

  1. By providing personal data when you register for the Walk of Life, you confirm that you consent to such data being used by us for the purposes of organising and administering the Walk of Life, and you agree that The Forever Friends Appeal can use the details that you have provided to discuss your fundraising activity and follow up on your progress. If you provide personal data on behalf of additional entrants, you also confirm that you have obtained their consent for such data to be used for the same purposes.
  2. All participants full name, telephone number, medical information and emergency contact information will be securely given to St John Ambulance, for the sole purpose of administering the Walk of Life on the day. They will only reference your information, should you need medical attention at the event. No other data will be shared with St John Ambulance, or any other organisation.
  3. Your personal information may also be used for the purposes of sending communications to you, where you have confirmed that you would like to receive further information about the charity’s work when registering for the Walk of Life.
  4. All personal data held by us will be handled in accordance with applicable privacy laws and The Forever Friends Appeal’s privacy statement, which can be found here: foreverfriendsappeal.co.uk/privacy-policy